Lifecycle of a Grant Application

GUIDELINES AVAILABLE - SEPTEMBER

Application guidelines are available in September on the New Mexico Arts website. The online grant application Grants Online™(GO™) is also available.

ADVANCE REVIEW - PUBLISHED DEADLINE

Advance Reviews must be submitted online through Grants Online™(GO™) no later than 5:00 p.m. on the published deadline.  An Advance Review is provided by New Mexico Arts prior to the final deadline to help applicants improve their applications and check for mistakes that might cause ineligibility. If an applicant was declared ineligible or did not receive funding in the past year or has not applied to New Mexico Arts in the past two years, an Advance Review is required. Advance Review applications are returned to applicants in time to make suggested changes prior to the Final Application published deadline in December.

FINAL APPLICATION - DECEMBER

All New Mexico Arts applications must be submitted online through Grants Online™(GO™) no later 5:00 p.m. MST on the published deadline in December. 

STAFF REVIEW

Staff review applications for completeness and eligibility, and may contact an applicant for clarification and additional information.

PANEL REVIEW

Application review panels, comprised of peers from the field, review applications through Grants Online™(GO™). Each application is reviewed and scored in accordance with panel evaluation criteria in the guidelines. Scores are posted on the New Mexico Arts website.

ARTS COMMISSION APPROVAL - MAY/JUNE

Grant awards depend on the category applied to, how much funding was requested, how the applicant scored in the panel review process, and how much funding is available from the state and National Endowment for the Arts. The Planning and Budget Committee of the Arts Commission reviews funding recommendations in May, and forwards its recommendations to the full Arts Commission, which meets in May/June for final review and approval.


NOTIFICATION AND CONTRACTS - SUMMER

Applicants are notified in the summer. A letter is sent to applicants not recommended for funding. Contracts are prepared and mailed to successful applicants. Both New Mexico Arts and applicants must sign the contract before reimbursement requests can be made.