LIFECYCLE of a GRANT APPLICATION

GUIDELINES AVAILABLE - SEPTEMBER

Application guidelines are available in September on the New Mexico Arts web site. The online grant application, CultureGrants OnlineSM, is also available.

ADVANCE REVIEW - OCTOBER

An Advance Review by New Mexico Arts program coordinators is offered prior to the final deadline to help applicants improve their applications and check for mistakes that might cause ineligibility. If an applicant was declared ineligible or did not receive funding in the past year or has not applied to New Mexico Arts in the past two years, an Advance Review is required. Deadline is in October. Advance Review applications are returned to applicants in time to make suggested changes prior to the Final Application deadline in December.
 

FINAL APPLICATION - DECEMBER

All applicants submit a Final Application by the December deadline. The Final Application includes an online application using CultureGrants OnlineSM and required application materials that are sent to New Mexico Arts. Receipt acknowledgment of the online application is sent to applicants by email. 

STAFF REVIEW

Staff review online applications and required application materials for completeness and eligibility, and may contact an applicant for clarification and additional information.

PANEL REVIEW - MARCH/APRIL

Application review panels, comprised of peers from the field, meet in March and April in Santa Fe.  Artistic samples from applicants are presented. Each application is reviewed and scored in accordance with panel evaluation criteria in the guidelines. Scores are posted on the New Mexico Arts web site.

ARTS COMMISSION APPROVAL - MAY/JUNE

Grant awards depend on the category applied to, how much funding was requested, how the applicant scored in the panel review process, and how much funding is available from the state and National Endowment for the Arts. The Planning and Budget Committee of the Arts Commission reviews funding recommendations in May, and forwards its recommendations to the full Arts Commission, which meets in May/June for final review and approval.

NOTIFICATION AND CONTRACTS - SUMMER

Applicants are notified in the summer. A letter is sent to applicants not recommended for funding. Contracts are prepared and mailed to successful applicants. Both New Mexico Arts and applicants must sign the contract before reimbursement requests can be made.