Manage Your Grant
Project Director Changes
If an organization has a Project Director (PD) change during the contract year, please notify New Mexico Arts.
- The Project Director is our main point of contact with the organization. All official communications are sent to the project director.
- The Project Director’s email address is used as the login for the online account.
- Sometimes organizations have multiple staff members that use the account but only one person may be designated Project Director with an official email address.
- The Project Director is usually the person submitting the application, invoices (follow-ups) and reports, and they will sign the contract.
Please notify us of a change of Project Director. Include someone other than the new Project Director on the email (outgoing PD, Authorizing Official, executive director [if not the PD], board members, etc.)
- Send an email to New Mexico Arts staff confirming the following information:
- Project Director Name
- Project Director Title
- Project Director Email Address
- Project Director Phone Number
Agreement Forms
Vendor File
If your organization’s name, address, or bank account details change, please let us know in writing so we can update your organization’s account. Please send a New Mexico Substitute W-9 with the appropriate changes so we can update the state vendor file. Get a current W-9 form here.
Invoices
All FY25 invoices and final reports will be prepared and submitted through our online grants management system. To submit your invoices, please use the same account you used to submit your application.
Please do NOT create a new account. Please access your account here.
When your FY25 arts services contract is fully executed and a purchase order is approved, your organization’s project director will be notified that FY25 invoices are now available. Please read the invoice guide in the link below to navigate submitting your expenses for reimbursement.
Page header image, Keshet Dance Company, Magnolia Yan Sao Yia by Pat Berrett
